Office Assistant

About the role

An apartment associations Office Assistant Executive job involves handling administrative tasks like managing communication, schedules, and office supplies, as well as providing a positive first impression for residents and visitors, preparing documents, and assisting with various projects to ensure smooth apartment complex operations.

What you'll do

• Greet visitors, answer phones, direct calls, and manage incoming and outgoing correspondence (mail, email, packages)
• Manage calendars, schedule appointments and meetings, and prepare meeting rooms
• Assist with data entry, document preparation, and maintaining organized filing systems for sensitive information
• Monitor and maintain stationery and office supply inventory
• Assist with basic bookkeeping, tracking expenses, and preparing simple reports

What you need

• Data entry
• Financial reporting
• Bookkeeping
• PowerPoint