Executive Assistance

About the role

We operate in the Fashion & Entertainment media and recruitment sector, delivering talent solutions, on-site hiring support, and operational services to brands, agencies, and production teams. This is an on-site Executive Assistant role based in India supporting senior leadership across creative, commercial, and operations functions.

What you'll do

• Manage complex calendars and schedules for senior leaders—prioritise commitments, resolve conflicts, and ensure timely follow-ups
• Coordinate domestic and international travel logistics, visas, itineraries, and on-ground accommodations with attention to cost and timing
• Prepare meeting materials: agendas, briefing notes, presentations, and accurate minutes; drive post-meeting action tracking
• Triages email and correspondence on behalf of executives, drafts professional communications, and manages confidential documents
• Handle expense reports, vendor invoices, and basic administrative bookkeeping; liaise with finance for timely reconciliation

What you need

• Coordination
• Calendar management
• Excel
• Reporting
• Bookkeeping
• Reconciliation