Proposal Forms Coordinator

About the role

We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading professional services company dedicated to engineering a better future for our planet and its people.

What you'll do

• Create and maintain the compliance/forms matrix; perform line-by-line checks of RFP/RFQ instructions and model contracts
• Coordinate signatures, notarizations, and corporate information; route legal and insurance/COI reviews per SOP
• Manage portal submissions (e.g., OpenGov, Bonfire, PlanetBids, DemandStar) including uploads, naming, and envelope locks
• Track P# creation and other internal references; ensure cover letters, tabs, and labels meet specifications
• Maintain audit-ready records; archive final forms and confirmations in the proposal library as part of closeout

What you need

• 3–4 yrs of experience
• Customer service
• Process improvement
• SOP writing
• BBA