Executive Assistant and Operations VA

About the role

We’re looking for a proactive Executive Assistant and Operations VA to be the right hand to operations and leadership. This role removes friction across sales, production, and finance, keeping pods moving fast and leadership focused. You’ll handle outreach, scheduling, finance prep, candidate coordination, and day-to-day organization to keep everything running smoothly.

What you'll do

• Run podcast and partner outreach using trackers and templates
• Own daily PodSync logistics: agendas, notes, and action item capture
• Maintain editor capacity dashboards and send clear daily snapshots
• Prepare finance categorization in QuickBooks with a clean monthly checklist
• Draft and send team notices; maintain communication templates

What you need

• 3–6 yrs of experience
• SOP writing
• Excel
• QuickBooks
• Coordination
• Any graduate